CCCTS GREATER VICTORIA CHAPTER — BOARD MEETING
(9.30 am social) 10 AM THURSDAY 14 November 2019 @ the Olsen’s
Present: Alex Laird—President; Allen Olsen—Treasurer; Don Mais—Social Convener;
Excused: Donna Kerkhoven—Ride Coordinator
CALL TO ORDER 9.55
APPROVAL OF AGENDA approved as submitted
APPROVAL OF 16 SEPT 2019 MINUTES approved as submitted
Cycling Jersey fitting problems being dealt with by Nimble Wear. Exchanges will be made at no cost (shipping costs undetermined).
Insurance Policy– Anyone leading a ride for the Club is covered (leader & sweep).
Victoria Hub & Spoke 2020 Planning
Comprehensive discussion of all topics to consider for a successful H & S.
Action: Allen & ilka to complete CCCTS H&S template (formal application).
Action: Alex to send template to CCCTS board for approval; have it on website ASAP.
Action: Alex to source Gorge Rd hotels/motels; Happy Hour options.
Financial Report—Allen obtained CRD cycling maps for $100/100 maps; ice cream/coffee/flowers costs reimbursed to Don & Donna; acct. balance $5590.
$166 surplus from H&S Duncan deposited.
CCCTS Safety Ride Guidelines available on the website.
Monitoring Road Conditions—Donna has been sending notices of closures/issues affecting cycling. Action: All to report issues to Donna for her to publicize.
New Year’s Day Ride/Gov House Levee—Allen & ilka will lead again & coordinate ride with arrival at NY’s gathering. Action: Allen to send blurb to Donna.
Pie & Ice Cream Review—Big success with 50 attending. Flowers appreciated by Ute & Jim. Don sent thank you card as well. Baking brought by some participants. Veronica suggested that those not baking could instead bring items to donate to a food bank.
Carry Frw Sept: ilka to remind of food bank suggestion for 2020 event.
Christmas Dinner& Dance Overview—discussion of ticket sales which are not as brisk as hoped for (venue can accommodate 80); cost of dinner/future options discussed to reduce cost.
Action: Alex to send invitation out once again to bolster ticket sales; ask members to contact Carol Crane with door prize suggestions.
Action: Don will sort out issue of hosting; confirm times and let Allen know in order to coordinate arrival time from Levee ride.
Development Affecting Cycling (Camden Ave/GG)—Advocacy discussed whenever development increases traffic near cycling infrastructure. Brief discussion.
Action: ilka to contact GVCC advocacy director to learn of their approach.
Lottery System—Evident that many still do not understand system C’est la vie.
Members should be directed to website for details.
CCCTS AGM Jan 2020 –Monday 2 Dec 1100 in Tsawwassan.
Legacy Fund Application—form available on website.
NEXT MEETING Monday 3 Feb 9.30 at Donna’s