Victoria News

CCCTS Victoria Chapter Minutes 2022-04-05

CCCTS VICTORIA CHAPTERMEETING MINUTES

Date of Meeting:

April 5, 2022

Time:

10:00 AM

Steering Committee Present:

Terry Chalmers, Donna Kerkhoven, Paul Quinn

 

Margaret Phelan, Mikkel Bonner, Jean MacDonald,

Meeting Chair:

Terry Chalmers

Minutes

Paul Quinn

Absent :

John Pritchard

Guests present:

none

Location:

Margaret Phelan and Paul Quinns residence

Meeting Notes:

Meeting called to order at 10:08 am

Agenda approved

Previous minutes approved with title adjustment. Donna to amend:

Officers Reports

Treasurer report: John Pritchard

  • By way of email John outlined the pros and cons of the Can-Bike courses.

Donna Kerkhoven

  • CCCTS calendar posting problems fixed
  • Wed rides to be posted on Sunday / Sunday rides to be posted on Wed
  • Ride Format Discussed
  • E bike training course with Capital Bikes. Tentative date: May 14 10 am – 3 pm

Jean MacDonald

  • Birthday luncheon recap. March was very successful. Next luncheon will be April 20th at Camosun College cafeteria. Notice will be posted on the CCCTS Victoria chapter calendar.
  • $30 surplus cash for future birthday cakes
  • Proposed leading a ride for beginners on Tuesdays. Start date and details to follow.
  • Motion to adopt Robert’s Rules of Order for conducting Chapter meetings – adopted

Mikkel Bonner:

  • Can-Bike’s safety course – value of course for members discussed
  • Capital Bike courses also discussed

Margaret Phelan

  • Six Mile Pub Ride & Lunch – Sunday, MAY 29 – Must RSVP
  • Christmas Social — discussed options based on current membership and COVID situation.

Terry Chalmers

  • Sunday Ride Start Location to be moved to SAANICH MUNICIPAL HALL PARKING LOT away from Lochside Trail.
  • Wednesday Rides Start Location: Marigold Cafe
  • Better Late than Never Rides – 10:00 AM start
  • Faster Paced Rides – start times between 9:00 – 10:00 set by ride leader
  • Ride leaders have the option of changing the start location and time the ride starts
  • New Ride Format will be posted to website
  • Diane Swindell: Member event registration limitation — discussion re revised lottery and referral to National organization.
  • Format postings to all be consistent under the title CCCTS VICTORIA CHAPTER
  • Ride with GPS Victoria routes – discussed renaming routes and numbering routes
  • GPS workshop April 20th for steering committee – send out a reminder –Donna to Brian

 

New Business

  • CCCTS Bike water bottles — Fraser Valley submitting an order.

Action Items

ACTION

ASSIGNED TO

DUE DATE

Capital E-bike course

Donna

April

Bike Safety Course for members

Donna

April

Tuesday Bike Rides

Jean

tbd

Revised Lottery memo to National

Terry

April

Six Mile Pub Lunch & Ride

Margaret

April

GPS WORKSHOP reminder

Donna

April

Rider Format Manual

Terry

April

GPS ROUTES

Paul Q. / Donna

tbd

Date for next Board meeting Thursday June 9 at 10:00am, location to be determined.

Meeting adjourned at 12:32 pm

 

Minutes of CCCTS Victoria Feb 8 / 22

CCCTS VICTORIA CHAPTER        MEETING MINUTES

Date of Meeting:

February 8, 2022

Time:

03:00 PM

Executives Present:

Terry Chalmers, Donna Kerkhoven, John Prichard, Paul Quinn

 

Margaret Phelan, Mikkel Bonner, Jean MacDonald,

Meeting Chair:

Terry Chalmers

Minutes

Paul Quinn

Absent Executives:

None

Guests present:

none

Location:

Jean MacDonald’s residence

 

Meeting Notes:

Meeting called to order at 3:14 pm

 

Previous minutes approved:           John / Terry

 

Treasurer report: John Pritchard  

  • Birthday account set up.
  • New signatories of John, Mikkel, and Jean added to the account.
    Terry to be added at a later date
  • $24.62 spent on business cards

 

Social Report: Margaret Phelan

  • VIC CCCTS CHAPTER FACEBOOK page to launch in March
  • Six Mile Pub bike and social suggested for May when the weather is nice and members can be     Will incorporate a Sunday ride. 

 

President’s Report:  Terry Chalmers

  • Ride Leader Responsibilities and guidelines discussed.
  • Protocol for riders discussed
  • Donna to send out Group Ride Safety Reminder prior to Sundays ride
  • Leader Ride Workshop Action item
  • New non-club riders to sign waivers prior to rides

 

Jean MacDonald’s Report

  • Birthday rides: Will be scheduled for the third Wednesday of the month. Start tentatively scheduled for March.
  • Tulip Ride tentative dates: April 12 – 18

 

Intake Protocol for new members / Discussion – no need for formal rules

 

 

 

Action Items

ACTION

ASSIGNED TO

DUE DATE

Leader Ride Workshop Action item

 

Terry

tbd

Wed Ride email

Donna

 

Birthday Rides

Jeanne / Margaret

March start

Tulip Ride

Jeanne / Mikkel

tbd

Welcome package for new members

Margaret.

tbd

E-bike course

Donna K

tbd

Vic chapter facebook page

Margaret P.

March

Great Trail Ride

Paul Q.

tbd

GPS WORKSHOP

Terry C. / Donna / Alex

tbd

Rider Leadership manual

Terry C.

tbd

Website access for executives

Paul Q.

Feb

 

Meeting adjourned at 4:41 pm

Next meeting scheduled for April 11 at 3:00 pm

CCCTS Victoria Chapter Minutes January 17, 2022

CCCTS VICTORIA CHAPTER MEETING MINUTES

Date of Meeting:

January 17, 2022

Time:

07:30 PM

Board Members Present:

Terry Chalmers, Donna Kerkhoven, John Prichard, Paul Quinn

 

Margaret Phelan, Mikkel Bonner, Jean MacDonald,

Meeting Chair:

Terry Chalmers

Minutes

Paul Quinn

Absent Board Members:

none

Guests present:

none

Location:

Via zoom

Meeting Notes:

Meeting started at 7:08 pm.

Signing Authority:

Agreed to have four board members with signing authorization on our bank account.

New projects:

Ideas to make chapter attractive to new members.

Capital Bike E-Bike course.

Tulip ride Tour in Skagit Valley

Social media promotion on Facebook

Ride on the Great Trail ( formerly Trans Canada Trail )

Group Rides

Suggest that group rides be capped at a max of ten riders. However the group size can be reduced at the discretion of ride leader.

Board members commit to leading 3 to 4 rides per calendar year.

Sunday rides to include a regular paced ride and a faster paced ride with staggered start times.

Group rides will start promptly at posted start time for the benefit of all ride leaders and new members.

Rides with GPS

Research setting up a course for our members

Catalogue our GPS Routes on the club website

Leadership for ride leaders

Terry to forward documentation to fellow board members.

Meet Up Groups

Research viability of joining Victoria Cycling Adventures as a way to increase CCCTS membership.

Monthly birthday lunches

Jean prepared a report. Hope to start rides / lunches in February.

New Business

Six Mile pub lunch (in lieu of cancelled January AGM meeting) on hiatus until BC COVID health orders are revised.

Contact Diane Swindell re upcoming Duncan H & S

Action Items

ACTION

ASSIGNED TO

DUE DATE

Bank Signing authority for new board

John P.

Jan 18

New member recruitment ideas

Mikkel B.

tbd

E-bike course

Donna K

tbd

Tulip Ride

Jean M.

tbd

Vic chapter facebook page

Margaret P.

tbd

Great Trail Ride

Paul Q.

tbd

GPS WORKSHOP

Terry C. / Donna / Alex

tbd

Rider Leadership manual

Terry C.

tbd

Contact Diane S. Re May Duncan H & S

Donna K.

tbd

Monthly Birthday Lunches

Jean M.

tbd

 Business cards

 Jean M.

tbd 

Next meeting scheduled for Feb 28 at 7:00 pm

Motion to adjourn meeting at 8:17 pm. Approved: Paul / John

 

Victoria Chapter AGM January 5, 2022

MINUTES

CCCTS VICTORIA CHAPTER ANNUAL GENERAL MEETING

Date of Meeting:

January 5, 2022

Time:

11:30 am

Board Members Present:

Alex Laird, Ilka Olsen, Allen Olsen, Donna Kerkhoven, Don Mais

Meeting Chair:

Alex Laird

Minutes

Paul Quinn

Absent Board Members:

none

Guests present:

23 participants via zoom

Meeting Notes:

Meeting called to order at 11:36 am.

Motion to adopt the agenda Approved: Ilka / Donna

Motion to adopt the December 3, 2018 minutes Approved: Ilka / Donna

Reports of Retiring Officers

Alex Laird – president

Alex recapitulated the creation and evolution of the Victoria chapter. He highlighted the $5000 donation to the chapter by Mikkel Bonner. And he noted the well-received subsidized maintenance classes set up by the chapter.

Ilka Olsen – secretary

Acknowledgement of Alex’s contribution and thanks to fellow board members. Concise recap of past two years. Assisted with two hub and spokes in 2021. The 2020 hub and spoke was cancelled.

Allen Olsen – treasurer

Coast Capital Savings account set-up
Minimal amount spent on social events
Chapter subsidized Christmas party and maintenance classes
Deposit of $350 on upcoming lunch for members
Hub and Spoke rebate of $900
Bottom line is we have $6,010 in our bank account

Donna Kerkhoven – ride coordinator

Rides mostly organized by Brian Collier until 2021
Official Sunday rides started June 20 due to covid
Cowichan valley ride organized by Bob Louie and Brian Collier
Organized two hub and spokes in July
Limited organized rides this fall and winter due to inclement weather.

Don Mais – social convener

2019 Christmas party attended by 72 people
Howl at the Moon attended by 24 people
Acknowledged various members for initiating and organizing other events
Sunday and Wednesday rides helped maintain social aspect of the club

New Business

Special Resolutions to amend the Bylaws

  • Resolution #1 Approved: Donna / Allen
  • Resolution #2 Approved: Don / Donna

Election of new board

President – Terry Chalmers

Secretary – Paul Quinn

Treasurer – John Pritchard

Ride Coordinator – Donna Kerkhoven

Social Convenor – Margaret Phelan

Member-at Large – Mikkel Bonnor

Member-at-Large – Jean MacDonald

Member-at-Large – (vacant)

 

Candidate comments.

Election of new board unanimously approved.

Other Business / Open discussion

Action Items

ACTION

ASSIGNED TO

DUE DATE

Ride leader development

Terry Chalmers

tbd

GPS WORKSHOP

Terry C. / Donna / Alex

tbd

Social media presence

Margaret Phelan

tbd

Ride Leader outreach for May Duncan H & S

Donna K. / Alex L.

tbd

Monthly Birthday Lunches

Jean MacDonald

tbd

 

 

 

Motion to adjourn meeting at 12:34 pm. Approved: Donna / Terry

Board Minutes of meeting held 22 November 2021

CCCTS GREATER VICTORIA CHAPTER

BOARD MEETING MINUTES

MONDAY 22 NOV 2021 @ 2 PM       Don & Carol’s home

Present/Board:  Allen Olsen—Treasurer; Donna Kerkhoven—Ride Coordinator; Don Mais—Social Convener; ilka Olsen—Secretary

Present/Candidates:  Mikkel Bonnor; John Pritchard; Paul Quinn; Margaret Phelan; Terry Chalmers

Call to Order—2.17

Approval of Agenda—Approved as amended.

Approval of Minutes— 21 Sept 2021; 2 Nov 2021 Approved as submitted

                                    Terry moved; Mikkel seconded

Carried Forward—Planning Victoria Chapter AGM, 5 Jan 2022

  1. AGM Agenda—
  • Reports of current Board Directors: It was agreed that outgoing board members including Alex Laird would provide brief summaries of their three years on the Board.

Action: ilka to contact Alex.

  • Candidates standing for Board: Mikkel, John, Paul, Margaret, Terry.  All will be introduced and make some brief remarks,
  • Special Resolution: Bylaw amendment–Members-at-Large   

Discussion re benefits i.e.  Board would be able to add members-at-large.

Action: Mikkel will present motion for revision to by-laws to expand board from the current defined five positions by adding members-at-large standing for election.

 Motion:  By it resolved that Officers of the Chapter shall include Members-at-Large, whose  function will be to assist other Officers, and that the Bylaws be revised accordingly.

  1. AGM Venue/Luncheon/Bike Parking
  • Six Mile Pub on Old Island Highway at Six Mile Rd.  
  • Bike Parking adequate.
  • Don provided update: Specific lunch menu still being worked out based on our budget.

 Action: Don will continue to work with David Wong, owner, on menu, service and seating.

  • Seating Arrangement—Discussion of best layout.
  • Format/Timeline—Lunch at 1130; meeting from 12.45–2.30

Reports by outgoing board; special resolution; introduction of candidates; election.

  1. AGM Notice to Membership by 1 Dec
  • It was agreed to request an RSVP by mid-Dec for lunch headcount; reminder re vaccination proof. A reminder of event will be sent out 2 January with a deadline for reservation mid-December. A reminder of event will be sent out 2 January.

Action: Don will draft the notice and circulate for comments.

 Action: On 1 December, Donna will send out notice to Chapter membership with link to minutes from inception of Chapter; will again send notice mid-Dec; will send reminder of meeting on 2 January; will attach pertinent by-laws and resolution to emails.

Recruiting New Ride Leaders—Mikkel & Donna attended ZOOM meeting by George Zorn. Purpose was to encourage participants to recruit new leaders for Hub & Spokes and Tours; appealed to all chapters to try to increase interest in CCCTS. Small working groups formulated some ideas; these are to be summarized & published in the December Newsletter. Chapter day-ride leaders also discussed but it was agreed to carry forward for further discussion by new Board.

Winter Social—Ute & Jim Grayson still willing to have a party at their home with a limit of 35.  It was agreed that distancing and limiting attendance would be unworkable.  The January AGM will serve well as a winter social event.

Succession:  Terry hopes that former Board members will make themselves available to mentor new Board members when & if necessary.  Allen reviewed Board positions:

President—Terry Chalmer

Treasurer—John Pritchard        Allen will work with John on transition & signing authority change.

Ride Coordinator—Donna Kerkhoven     incumbent

Social Convener—Margaret Phelan  

Secretary—Paul Quinn

Member-at-Large—Mikkel Bonnor

Next Meeting—AGM Wednesday 5 Jan 11.30—2.30 @ Six Mile Pub

Adjournment    3.45

 

Minutes of the Nov 2nd Board Meeting of the Victoria Chapter

CCCTS GREATER VICTORIA CHAPTER — BOARD MEETING

 TUESDAY 2 NOVEMBER 2021 @ 2pm   Olsen home

MINUTES

***Special meeting convened to discuss president’s resignation and other pressing matters.

Present: Allen Olsen, Treasurer; Donna Kerkhoven, Ride-Coordinator; Don Mais, Social Convener; ilka Olsen, Secretary.

Guests:  Mikkel Bonnor; John Pritchard      Both interested in filling vacancies.

Guests Excused:  Paul Quinn; Margaret Phelan   Both interested in filling vacancies.

Call to Order – 2.30 pm

APPROVAL OF AGENDA—No formal agenda

APPROVAL OF 21 Sept 2021 MINUTES—To be approved on 25 Nov.

CARRY FORWARD – Outstanding items to be reviewed 25 Nov.

 

PRESIDENT’S REPORT—Alex Laird resigned as president via 25 Oct email to the board.   A further email was sent by Alex to the Chapter membership.  Included was a request to consider becoming a candidate for the next board.

 

TREASURER’S REPORT–Allen

  • Financial Report—Balance in account $6,360. Funds from H&S were transferred to chapter account totaling $750. 

RIDE COORDINATOR’S REPORT—Next meeting 25 Nov.

 

SOCIAL CONVENER’S REPORT

  • Winter Event—Don followed up with Graysons in Sept that plans for any social are not possible during COVID-19 uncertainty.
  • See New Business below re AGM/social.

 

NEW BUSINESS

  • Value of Chapter. Allen explained benefits and offered examples including financial—opening bank acct; keeping funds from H & Ss; ability to plan events with chapter funding decisions rather than National’s, etc.
  • Board Vacancies: President, Treasurer, Social Convener; Secretary. Alex resigned; Allen stepping down; Don stepping down; ilka stepping down. All after fulfilling their two-year terms plus an additional year due to the pandemic.

 President (open),

Treasurer (John Pritchard candidate);

Social Convener (open)

Secretary (open). 

Mikkel Bonnor wishes to serve as a member-at-large. 

Paul Quin offered to fill in where needed

Margaret Phelan wishes to serve as member-at-large

Considerable discussion ensued.

  • Recruitment Effort. Several people approached at August picnic. Two requests to the Greater Victoria membership were sent out. So far four have indicated interest.  It was agreed to send out another request. At least one additional person needed to

meet constitutional requirement of five board directors. 

  • AGM & Social. Considerable discussion of why, where, when & how. It was agreed to have a combined AGM/Social on Wed 5 Jan at a venue with seating allowing for distancing, ability to serve food and ample parking.

Action:  Don will investigate 6 Mile Pub. 

Action:  Notice of event to Chapter membership to be sent by Wednesday 1 December. Notice to include: AGM draft agenda to include resolution to include members-at large in constitution; further recruitment for openings; link to archival minutes dating to inception of Chapter in December 2018.

  • AGM Preparation/Agenda Topics. Planning meeting scheduled on Thursday 25 Novfor AGM agenda/Social luncheon.
  • Several good ideas floated for consideration of the next board of directors.

 

ADJOURNMENT—4.30 pm     

 

NEXT MEETING–Thursday 25 NOV @ 2 pm.   Don’s home.

 

Minutes of the Sept 15th 2021 Board Meeting of the Victoria Chapter

CCCTS GREATER VICTORIA CHAPTER — BOARD MEETING

3 pm WEDNESDAY 15 SEPT 2021 @ Allen & ilka’s home

MINUTES

Present: Alex Laird, President; Allen Olsen, Treasurer; Donna Kerkhoven, Ride-Coordinator; Don Mais, Social Convener; ilka Olsen, Secretary.

Call to Order –3.05 pm

APPROVAL OF AGENDA—Approved as amended

APPROVAL OF 3 JULY 2021 MINUTES—Approved as submitted

CARRY FORWARD – All Action items pertained to H & S planning; completed.

PRESIDENT’S REPORT–Alex

  • BC Society Act/Repeal AGM language—Discussion of AGM vs Special Meeting. The language in the chapter constitution cannot be changed or deleted until change voted on at the next AGM.
  • Chapter AGM Meeting Plan—Discussion of venue options and possibly combining with a social. Motion to postpone AGM until after COVID improvements.
  • Succession Planning—Discussion of possible candidates for the three open positions.

See further discussion under NEW BUSINESS below.

TREASURER’S REPORT–Allen

  • Financial Report—Balance in account $5,702.34. Hub & Spoke costs were $160 for two Happy Hours. Allen has not heard whether funds from H&S would be transferred to chapter account and from which account costs would be reimbursed.

Action: Alex to contact Juergen to sort out.

  • Invoice for Howl @ the Moon $93.78. Allen reimbursed Don.

RIDE COORDINATOR’S REPORT

  • Current Rides Report—Donna reviewed the weekly rides—Sunday, Wednesday & Fridays–offered during the summer; all well-attended.

The 1st Cowichan Valley Spring Classic on 20 June was well-attended with 25 riders. Postponed from 13 June due to weather, initially 40 had signed up.

Thanks to Bob Louie & Brian Collier for planning.

  • Victoria Hub & Spokes 2020–Planners: Donna, Allen, ilka

Ride Leaders: Don Mai, Alex Laird, Jeanne McDonald, Mikkel Bonner, Allen & ilka Olsen

Reduced sign-up in February of 16 per week (14 came each week) due to COVID-19 went well. Restrictions had been lifted at H & S start but it was too late to change plans. As planned all riders were from outside of Greater Victoria. Infrastructure, history, weather and beauty were commented on and appreciated. For riders from the Interior the absence of wildfire smoke and lower temperatures were thrilling. James Bay Inn seemed the perfect accommodation. There were impromptu welcome Happy Hours, small group dinners and even a Farewell Dinner. Discussion re rides offered: Groups need to be better spaced if going to same location. The intermediate/fast rating was by far the most popular and speeds varied widely. Leisurely rides may not be offered in the future due to low interest.

SOCIAL CONVENER’S REPORT

  • Howl at the Moon Report—27 members attended a bring-your-own food event at the Elk Lake Pavilion. Don reported that the CRD was good to work with: the area was found and left in clean condition. He suggested more games be planned at the beginning of the next event as many members left immediately after the meal. There was some recruitment for new board members without commitments. Don submitted a short report of event.

Action: Alex to include in October Newsletter.

  • Winter Event—Graysons offered their home for a Christmas party; the limiting factor is the 35 maximum & configuration of interior which would be difficult to manage during COVID. Further discussion of possible venues.

It was agreed that no plans could be formulated due to the unknown nature of future COVID restrictions.

Action: Don will follow-up with Ute & Jim Grayson.

NEW BUSINESS

  • Advocacy—Donna mentioned the dangers of no shoulders on Metchosin & Latoria Roads which led to discussion of letter writing campaigns. It was agreed that cycling activism might be a good fit for the Chapter but that a committee should be struck from the membership at large.

Action: Email to be sent to canvas membership in forming committee re cycling infrastructure shortcomings and bringing to attention of pertinent municipalities.

  • Recruitment for Board Nominations—Considerable discussion. It was decided to send out an email to membership to ask for interest by beginning of October. Action: Don to draft a bulletin.

ADJOURNMENT—5.00 pm NEXT MEETING DATE–TBA

Minutes of the July 2021 Board Meeting of the Victoria Chapter

CCCTS VICTORIA CHAPTER MEETING

Saturday 3 July 2021 at Olsen’s Place 2 pm

MINUTES

PRESENT: Alex Laird—President, Allen Olsen—Treasurer; Donna Kerkhoven—Ride Coordinator

Don Mais—Social Convener; ilka Olsen—Secretary

Approval of Minutes—2 March 2020 approved

Approval of Agenda—approved

Resulting Action items from discussion below.

ACTION—Donna will compile list of leaders and rides.

ACTION—Donna will email Hub & Spoke participants list of offered rides; ask for selections

from A, B or C.

ACTION—Allen will contact James Bay Inn to determine check in/check out times.

ACTION—Don will contact CRD to determine whether Elk Lake picnic area is open to reserve.

ACTION—ilka will review BC Society Act to determine whether a chapter AGM is required.

Victoria Hub & Spoke Mon 19–Fri 23 July

Mon 26—Fri 30 July

  1. Meet & Greet/Happy Hour/Farewell Dinner discussion. Participants should not be expecting any organized socializing as were informed via registration information provided. Allen used Vancouver as example where none of these were offered.

Donna will be meeting ferry to bring riders to Inn; ilka & Allen will be at Inn around check in. Mingling possible in Inn’s Pub; Alex to use H&S funds to order a few appies.

  1. Rides: Three rides of varying distances provided each day (A, B or C). Distances still need to be determined with brief descriptions of what riders can expect. Donna has worked on this and further suggestions were made. Allen suggested short ride on Fri before check out and offered to lead. Alex suggested short city ride on Mon after check in and offered to lead.
  2. Leaders: Donna has contacted several and has received some confirmation: Allen & ilka, Donna, Veronica & John, Mikkel, Jean McDonald, Diane Swindell/Chris; Paul & Margaret.

Further suggestions were made: Paula McGahn, Christine Scott, Denise House, Maureen Weston, Ken Stepuchen, Jim & Ute, Paddy & John, Ron & Deb, Rolf, Bob Louie, Bruce Daykin.

Alternates: Alex; Don.

  1. Discussion whether leaders need to sign up for H&S and pay $25. Consensus that it is not necessary.

=======================================

AGM

Whether or not to have or even if necessary. Ilka agreed to review Society Act to determine if there is language addressing sub-groups. If not necessary, perhaps a General Meeting might be considered. Brief discussion of which board members would stand again; tabled to Sept meeting.

CHRISTMAS PARTY

Don raised issue of whether former party format is still possible with COVID-19 restrictions having altered future gatherings. Venue & band would need to be reserved ASAP. Allen suggested a Howl @ the Moon as an outdoor alternative. Don will look into Elk Lake venue. Allen has Rolf’s documents from 2019.

NEXT MEETING September; date TBA.

Adjournment: 4 pm

 

Cowichan Valley Spring Classic

 

Cowichan Valley Spring Classic, Sunday, June 13, 2021

This is a notice of interest for a bicycle ride in the Cowichan Valley, Sunday, June 13, 2021. It is an invitational ride, open to members of the CCCTS Victoria Chapter.

There will be two rides, a 60 km ride and a shorter 40 km ride. Both rides start and end at Bright Angel Provincial Park located on Koksilah Road about a 40-minute car ride from Victoria. The bike ride will head in a north-westerly direction up the Cowichan River. Most of the route is flat, but there are several short steep climbs. The ride will be divided into groups of six, and each with a leader and a sweep. There will be a maximum of 18 riders. COVID protocol will be followed. Riders are to bring their own lunch and arrange for their own transport to Bright Angel.

E-bike riders are welcome.  This is NOT a ride for beginners or leisurely riders.   The ride paces are 18-20 km/hr for the 40 km ride, and 20-22 km/hr for the 60 km ride.  The rides will have 6 riders with leaders and sweeps.

Riders must have had their first shot of the COVID vaccine.

If you are interested, please reply to Donna Kerkhoven at dkerkhoven22@gmail.com informing of your route choice.  The cut-off to reply is Wednesday, June 9 by 5 pm.

 Details of the ride and route will be sent to you several days before the ride. In the event of rain, the ride may be changed to the following Sunday.  As group size is limited, the first 18 to apply to Donna will be notified.

Organizers for this ride are Bob Louie (bblouie8888@gmail.com), Brian Collier brian.g.collier@gmail.com and Donna Kerkhoven dkerkhoven22@gmail.com.

Minutes of the May Board Meeting of the Victoria Chapter

CCCTS VICTORIA CHAPTER

BOARD MEETING via ZOOM—Thursday 19 May, 2020 @ 9.30 am

Present: Alex Laird—President; Allen Olsen—Treasurer; Donna Kerkhoven—Ride Co-ordinator;

Don Mais—Social Convener; ilka Olsen—Secretary

 

Call to Order—9.44 am

  1. VICTORIA HUB & SPOKE/SEPT 2020

Discussion of whether to cancel or postpone the Victoria Hub & Spoke due to the ongoing restrictions of COVID-19. Consensus reached to immediately notify National that the Chapter wishes to postpone until spring 2021. Discussion led to the following:

 

MOTION Be it resolved that the Victoria Chapter cancel the Hub & Spoke and revisit it in 2021 with a yet undisclosed date.

 

Moved by Alex Seconded by Don Carried

 

Action: Alex to contact George Zoern, National Hub & Spoke Director,

Juergen Harding, Treasurer and Doris Marin, Ride Coordinator.

Action: Allen will contact the three Victoria motels to advise of event cancellation.

 

  1. TREASURER’S REPORT

Allen reported the receipt of $400 from National for Chapter operating expenses. Account balance is $5,702.

 

  1. CHAPTER GROUP RIDES—Brief discussion. No rides will be scheduled for the foreseeable future due to the virus and continued advised social-distancing.

 

  1. Miscellaneous—Don mentioned annual events and possible cancellations. Further discussion if & when restrictions are lifted.

 

Meeting adjourned 10.20 am.

 

 

 

 

Minutes of the March Meeting of the Victoria Chapter

CCCTS VICTORIA CHAPTER

BOARD MEETING via ZOOM—Thursday 19 March @ 3.45 pm

Present: Alex Laird—President; Allen Olsen—Treasurer; Donna Kerkhoven—Ride Co-ordinator;

Don Mais—Social Convener; Ilka Olsen—Secretary

 

Meeting was called to discuss the implication BC’s COVID-19 State of Emergency Lockdown on 12 March and the provincial Health Officer’s edict to self-isolate and to social-distance.

Board members discussed whether it would be prudent to cancel group rides due to the COVID-19 pandemic; possible liability issues arising if the Chapter continued with rides. Discussion led to the following:

 

MOTION Be it resolved that the Victoria Chapter will suspend all day rides

on the calendar until further notice.

Moved by Alex Seconded by Don.  Carried

Action: Alex will post a notice to the website.

No further discussion. Meeting adjourned @ 4.25 pm

 

Minutes of the February Meeting of the Victoria Chapter

 

10 am Monday 3 Feb 2020 @ Donna Kerhoven’s

MINUTES

PRESENT: Alex Laird—President; Allen Olsen—Treasurer; Donna Kerkhoven—Ride Coordinator; Don Mais—Social Convener; ilka Olsen–Secretary

CALL TO ORDER –1005

APPROVAL OF AGENDA—Approved as amended.

APPROVAL OF 14 Nov 2019 MINUTES—Approved as submitted

CARRY FORWARD—No outstanding action items.

PRESIDENT

  • HUB & SPOKE 14-18 Sept—Assign Areas of Responsibility. 

Meet & Greet Luncheon—Alex has booked St. Andrew’s in Sidney again.

Meal preparation discussed. Action: Don will look for volunteers to cook chili if Alex is unavailable; will recruit service crew for clean-up, etc.

Swartz Bay arrivals to be met; after-lunch ride routes to town discussed.

Farewell Dinner—Bob Louie to coordinate Chinese meal again? Action: Don will link up with Bob.

Happy Hour—Deemed essential if location can be found. Valued for socializing and reviewing rides.

Motels—Discussion of suitable options; several identified. Action: Allen, Don & ilka will source;

need to be posted to website by 17 March.

  • HUB & SPOKE RIDES

Rides—Discussion. Intended variety of rides already on website along with posted notice of Hub & Spoke. Specific rides, leaders, & sweeps to be formulated/identified later. Possible leaders already approached. Each ride should be limited to 12 and popular rides should be repeated. Publish rides prior to event in order for participants to decide in advance which to sign up for at Meet & Greet. Action: Donna in charge; Allen to assist. Action: All to continue to canvas for interested leaders.

Mapping—Alex will take care of mapping: GPS files, Cue sheets and maps to be provided.

Allen interested in learning and assisting.

  • AGM—Discussion. Review policy; possible date for meeting or social. Action: ilka to review Society Act re chapter requirements.

 

TREASURER

  • Financial Report—Allen reported a $5,315 balance. No outstanding expenses.

 

RIDE COORDINATOR

  • Friday Show & Go– Continue for 2020? Discussion of waning participation; present format no longer working; consider a different type of ride. Action: Donna will remove from website.

  • Monday Rosa’s Rebel Rides—Communication issues with ride leaders discussed. Postings need to be received by Donna by Saturday. Action: Donna will specify information needed in order for timely posts to website and email reminders.

  • NY’s Day Levee Ride Report—Allen & ilka led another successful ride with 11 riders to levee then onto the NY’s Day gathering. Decent weather. It was agreed to offer a different levee next year.

SOCIAL CONVENER’S REPORT

  • Christmas Dinner& Dance Report—Don reported 72 tickets sold; considered sales and event a success. Discussion of alternatives including menu to reduce costs; small subsidy this year of $600 met goal of increasing participation.

  • New Year’s Gathering Report—Hosted by Dave & Dale Featherstonhaugh; 45 members present. Thank you expressed by Don on behalf of Club.

SECRETARY—AGM format discussed.

NEW BUSINESS/GOALS

  • Rides for 2020 Discussion– Alex interested in leading panier ride to Seattle via Anacortes & Clipper ferries.

  • Sequim Overnighter—Don or Allen & ilka willing to investigate costs.

  • Chemainus Theatre Overnighter—Ken Stepushyn may be willing to offer again

  • Legacy Fund – Ideas needed for projects, etc. Action: Canvas membership for ideas. One is to offer a 2nd maintenance class: Alex suggested disassembly & assembly of bikes for transport.

NEXT MEETING—Monday 2 March @ Don’s

ADJOURNMENT–1213

Minutes of the September Meeting of the Victoria Chapter

 
 

CCCTS GREATER VICTORIA CHAPTER — BOARD MEETING

10 am Monday 16 Sept 2109 @ Don’s Home  

MEETING MINUTES

Present:  Alex Laird—President; Allen Olsen—Treasurer; Donna Kerkhoven—Ride Coordinator;

Don Mais—Social Convener; ilka Olsen–Secretary

Call to order — 1005

APPROVAL OF AGENDA—approved as amended.

APPROVAL OF 22 JULY 2019 MINUTES—approved as submitted. Action—Alex to post.

CARRY FORWARD

• Insurance Policy—Unresolved by National Board; Carry Frw
• Advocacy—ilka to provide Donna contact re CRD Trails—done; Lochside Park gravel issue somewhat improved/continue to monitored; general discussion of problem areas.
• Safe Cycling Guidelines/Website Post/Group Riding—Ongoing issue of a few outliers not heeding guidelines nor leader’s warnings. Action: Consider bylaw change at AGM to allow leaders to enforce rules via warnings and/or removal from ride.
• National Board Meeting Minutes—All in agreement that it would be helpful to read minutes prior to chapter meetings.

Carry Frw: National Board minutes to become standing agenda item.

PRESIDENT’S REPORT

• Max McClanahan—Died 12 Aug while on Club Gaspe tour.  Will be incredibly difficult to replace his skills and commitment on National. Craig Miller has been authorized by National to approach ISPs to deal with access issues to website programs.
• Cycling Jersey Issues—Brief update of sizing problem. National dealing with issue.
• YouTube Video/Newsbrief—Monthly educational sections have already begun. Alex plans to continue to search for pertinent topics and to post.
• Insurance Policy Motion from July—see Carry Forward above.
• CRD Cycling Map— Maps needed for Hub & Spoke 2020.  Discussion included possibility to have CCCTS included in Destination Victoria’s marketing material.  Action: Donna to pursue this idea.

 

 

TREASURER’S REPORT

• Reimbursement for Missing Link classes to National—Received; e-transfer set up with Doris Maron, National’s Treasurer.
• Deposit to Christmas Band—$75 cheque provided for Don to submit.
• Financial Report—Allen prepared profit & loss statement spread sheet and passed it around.   Account balance: $5,931

RIDE COORDINATOR’S REPORT

• Busy Roads/Groups of 4-5/Safety Issues on recent Hub & Spokes—All items discussed and solutions suggested.  Pace, Space with Grace reminder should be made by leaders prior to onset of rides; Renfrew to Sooke road section noted as very poor (some Duncan Tour participants voiced concern)/question arose whether National considers road conditions prior to approval; “Sign Posting” discussed as important part of keeping grouptogether for successful ride.
• Monitoring Road Conditions—Donna has begun sending out notices of closures or poor conditions.  Action:  Donna to send 2nd notice of Swan Lake trestle closure.
• Victoria Hub & Spoke 2020 Planning—Preliminary planning: Meet & Greet, accommodation, meeting room, meeting location, leaders, ride variety & classification, information packet, farewell dinner, expenses, adding panier ride immediately following Hub & Spoke. Attempt to reschedule to 1-4 June rather than 14-18 Sept? Action:  Alex to check with George Zorn.

Action:  Alex to contact Red Lion & Accent Inn to determine group reservation costs with meeting room included.

• Unauthorized Postings from CCCTS to Cycling Adventures (meetup group)—Brief discussion of social media problems.  No remedy available for vexing problem.

SOCIAL CONVENER’S REPORT

• Autumn Pie & Ice Cream Event—Ute & Jim have offered to host again; pies will be baked by members again.  Expenses to be reimbursed.

Action: Don confirmed date: Sunday 23 Oct @ 1230 after morning ride; will send out invitation.

• Mac McClanahan—Don sent card of condolence to Valerie Chu on behalf of Club.
• Howl at the Moon Report—Don submitted summary to Alex; it did not make it into Chapter News; at this point deemed too late, but will be posted in the spring to increaseinterest for next year’s event.
• Including Former Members—Mikkel & Rolf have submitted a list of long-time former members who may be interested in being invited to certain social events such as the Christmas Party.
• Christmas Party—Venue & band booked.  Price of tickets discussed; deemed important to offer dinner/dance below $50 to encourage increased participation. Discussion.  Consensus reached on $45 & subsidizing any cost overruns. Ticket production process discussed.

Motion: Subsidize any costs over $45.  

Action: Don will contact Rolf re ticket template.

• New Year’s Party—Cornelia & Mikkel have confirmed hosting again.  Expenses will be reimbursed.

SECRETARY’S ITEMS

• Post-Meeting Change Requests to Minutes–Discussion of vetting minutes and when to post. Action:  Minutes posted to website to clearly indicate DRAFT prior to approval at following meeting.
• Advocacy/Cowichan Trail—ilka noted personal email submission to trail manager of risky clearance issues on new Trail.  Trail deficiencies discussed. Further discussion ofsubmitting through Club to increase impact of concerns; Club to follow-up until response has been received.

Action:  All board members to send draft for vetting prior to any submission.

ADJOURNMENT–1234                              

NEXT MEETING—Thursday 14 Nov Olsen’s @9.30

Minutes of the November Meeting of the Victoria Chapter

 

CCCTS GREATER VICTORIA CHAPTER — BOARD MEETING

(9.30 am social) 10 AM THURSDAY 14 November 2019 @ the Olsen’s

MINUTES

Present: Alex Laird—President; Allen Olsen—Treasurer; Don Mais—Social Convener;

ilka Olsen—Secretary

Excused: Donna Kerkhoven—Ride Coordinator

 

CALL TO ORDER 9.55

APPROVAL OF AGENDA approved as submitted

APPROVAL OF 16 SEPT 2019 MINUTES approved as submitted

PRESIDENT

  • Cycling Jersey fitting problems being dealt with by Nimble Wear. Exchanges will be made at no cost (shipping costs undetermined).

  • Insurance Policy– Anyone leading a ride for the Club is covered (leader & sweep).

  • Victoria Hub & Spoke 2020 Planning

Comprehensive discussion of all topics to consider for a successful H & S.

Action: Allen & ilka to complete CCCTS H&S template (formal application).

Action: Alex to send template to CCCTS board for approval; have it on website ASAP.

Action: Alex to source Gorge Rd hotels/motels; Happy Hour options.

TREASURER

  • Financial Report—Allen obtained CRD cycling maps for $100/100 maps; ice cream/coffee/flowers costs reimbursed to Don & Donna; acct. balance $5590.

  • $166 surplus from H&S Duncan deposited.

RIDE COORDINATOR

  • CCCTS Safety Ride Guidelines available on the website.

  • Monitoring Road Conditions—Donna has been sending notices of closures/issues affecting cycling. Action: All to report issues to Donna for her to publicize.

  • New Year’s Day Ride/Gov House Levee—Allen & ilka will lead again & coordinate ride with arrival at NY’s gathering. Action: Allen to send blurb to Donna.

 

 

SOCIAL CONVENER

  • Pie & Ice Cream Review—Big success with 50 attending. Flowers appreciated by Ute & Jim. Don sent thank you card as well. Baking brought by some participants. Veronica suggested that those not baking could instead bring items to donate to a food bank.

Carry Frw Sept: ilka to remind of food bank suggestion for 2020 event.

  • Christmas Dinner& Dance Overview—discussion of ticket sales which are not as brisk as hoped for (venue can accommodate 80); cost of dinner/future options discussed to reduce cost.

Action: Alex to send invitation out once again to bolster ticket sales; ask members to contact Carol Crane with door prize suggestions.

  • New Year’s Day Gathering—Dale & David will host; 1—4 pm. Discussion re 2021 hosts.

Action: Don will sort out issue of hosting; confirm times and let Allen know in order to coordinate arrival time from Levee ride.

SECRETARY

  • Development Affecting Cycling (Camden Ave/GG)—Advocacy discussed whenever development increases traffic near cycling infrastructure. Brief discussion.

Action: ilka to contact GVCC advocacy director to learn of their approach.

  • Lottery System—Evident that many still do not understand system C’est la vie.

Members should be directed to website for details.

NEW BUSINESS

  • CCCTS AGM Jan 2020 –Monday 2 Dec 1100 in Tsawwassan.

  • Legacy Fund Application—form available on website.

ADJOURNMENT 1140

NEXT MEETING Monday 3 Feb 9.30 at Donna’s

New Year’s Day Events – 2020

NY’s Day Gov House Levee Ride

Please join Allen & ilka Olsen again for this annual ride.  Meet at Whole Foods @ 9.30 for the short ride to Gov House.  After the levee we will ride  to Broadmead for the annual New Year’s Day Gathering which is at David & Dale Featherstonehaugh’s home this year.  We will return to Whole Foods afterwards should anyone be unfamiliar with the route.       Questions:   ilkaaolsen@gmail.com    250-889-2484   250-539-9920

New Year’s Day Levée

Each January 1st, the Lieutenant Governor opens the doors to Government House for the annual New Year’s Day Levée. Her Honour greets the public and visitors have an opportunity to enjoy light refreshments and music such as the Canadian Scottish Regiment Pipes and Drums. The New Year’s Day Levée has been a tradition among Vice Regal houses since British Columbia entered Confederation in 1871.

The 2020 Levée takes place on Wednesday, January 1, 2020, from 10 am to 12 pm.  Presiding will be the Honourable Janet Taylor.