CCCTS Communicable Illnesses Policy and Procedures

CCCTS Communicable Illnesses Policy and Procedures


An important priority for CCCTS Tour and Hub & Spoke coordinators is to minimize the risk of participants becoming ill during the event. The goal is for everyone to enjoy the experience together without undue worry about contracting or spreading illness.

The following procedures outline best practice for limiting the spread of communicable illnesses while traveling and riding with a group. It is crucial that coordinators and participants are aware of this policy and agree to follow the procedures outlined below during tours and H&S events.



  • The Board of Directors strongly encourages all members of the club to be up to date on all vaccinations.
  • Check medical/travel insurance policy regarding unexpected costs related to illness while on tour.
  • If flying to the start, it is highly recommended to mask up in airports, and on airplanes. (K95 or KN95 masks are recommended for minimizing risk.)

During the Tour/H&S:

  • Bring 3 COVID 19 Rapid Antigen test kits per rider. The tour/H&S coordinator may request participants to test if there is a concern.
  • If the COVID test is positive or if a participant begins to feel unwell during the tour/H&S, they must immediately inform the coordinator and tour contractor (roommate should also test). Regardless of the test results, mask up and physically distance from the group while not feeling well (COVID, flu, cold). Participants are welcome to rejoin the group when symptoms have passed.
  • If a participant tests positive for COVID they may be required to book a single room until they are symptom free. Note that the extra cost of a single room will be at the ill person’s own expense. Once they have recovered, they have the right to return to their shared room.
  • Tours only: If a rider is not well enough to cycle, they may be given the option of riding in the van. The tour coordinator and tour contractor will make this decision together. If they feel it is too much of a health risk to other tour members, the tour coordinator and tour contractor will assist in making alternate arrangements for the ill person to either remain at the hotel and/or get to the next destination (note: extra nights’ accommodation and/or travel to the next destination will be at the ill person’s own expense). They will be asked to mask and physically distance from the group until COVID/flu/cold symptoms have subsided.
  • If the ill person is not well enough to continue the tour, the tour coordinator can assist with planning for their departure.
  • If other riders were exposed (15 minutes or longer in close contact) they are expected to take precautions by masking and distancing for 2 days following exposure and to take a COVID test if they begin to feel unwell.

Post Tour/H&S:

If a rider tests positive for COVID within 3 days of the end of the tour or H&S, they must inform the coordinator so that the group can be notified of a possible exposure to the virus.