Staying Safe: Guidelines for 2021
Adapting Hub & Spokes and Tours to meet COVID-19 Health and Safety Regulations
The CCCTS board of directors encourages members to consider leading and/or participating in Hub & Spokes and Tours in the coming year. Until a sufficient percentage of the population is vaccinated and the risk of contagion is significantly reduced, however, we will need to include COVID-19 precautions that will generally scale down the size of the groups and social gatherings and make food and lodging arrangements safer.
The CCCTS Board of Directors is strongly recommending full vaccination for all participants on Tours and Hub and Spokes as soon as it is available. This message will be regularly communicated to members via group emails and Newsbrief articles.
We have developed the following guidelines for Club Tours and Hub & Spoke activities to apply according to current provincial health authority orders. The guidelines may sound restrictive in some aspects, but it is our belief that they need not totally detract from an enjoyable and rewarding tour or H&S experience.
Given that the state of the pandemic is constantly changing, we anticipate our guidelines will also require further updating as we go forward to reflect current conditions and the directions of both the provincial Public Health Agency for the province in which a specific Club Ride will occur and of the Public Health Agency of Canada.
Guidelines applicable to both Tours and Hub & Spokes:
- Avoid locations that involve crossing borders that may be closed or have quarantine requirements when arriving or returning.
- Avoid air travel if possible due to the risks of contagion aboard aircraft.
- Hub and Spoke Groups size limit reduced from 40 or more to 12 to 16.
- Tour Group size reduced from 16 to 24 to 12 to 16.
- The CCCTS board of directors recommends small sub-groups where possible, with a recommendation not to exceed 6 people.
- Daily start location must be large enough to accommodate 2- meter physical distancing protocols. If not possible, stagger starts.
- Participants who are not fully vaccinated required to wear masks at all indoor public spaces, and also outdoors where distancing is compromised.
- Group Social gatherings (ie Happy Hours) to be held only in spaces large enough to accommodate physical distancing protocols. Participants bring their own snacks and drinks.
- Coffee and lunch stops preferably held outdoors with a variety of locations encouraged to allow for proper physical distancing. If only a few options are available, stagger arrival and departure times to avoid entire group being at one location.
- Dinners to be taken outdoors wherever possible, and physical distancing to be maintained when eating. Avoid having meals indoors at restaurants where distanced seating is not possible. Eating with different persons each night from the group is to be avoided unless distancing.
- First aid equipment to include extra PPE (gloves, hand sanitizer, disinfectant wipes, masks).
- If a participant develops COVID-19 symptoms during the event the Ride Leader will initiate the Outbreak Action Plan (see CCCTS COVID 19 National Safety Plan)
- All participants to confirm their contact information is up to date when registering.
- All registrants must agree to the protocols in the CCCTS National COVID-19 Safety Plan and sign the COVID-19 Ride Waiver prior to the start of the Hub & Spoke or Tour.
- All ride participants who are not fully vaccinated use the BC COVID-19 Self-Assessment Tool or another similar online tool provided by their home province to assess their health status 2 days prior to the Ride start date.
Guidelines specific to Camping Tours:
- Cook teams for group meals will be limited to two people. Masks and gloves must be worn when preparing food and a hand-sanitizing station set up prior to each meal. Anyone going into the food serving/dining area must sanitize their hands each time they enter the area.
- The cook team will place the food on the plates.
- Lunches made and served by a designated team, following written orders taken from the riders.
- The Wagonmaster or Ride Leader to set up a sub-group rotation schedule to avoid congestion loading and unloading the van.
- Masks for those not fully vaccinated and gloves must be worn when washing/drying dishes. Consider air-drying dishes and spreading cutlery out on table for ease of pick up.
Guidelines specific to Motel Tours:
- Where possible, select accommodations that have enough rooms for several singles, should single participants choose not to share a room.
- Participants to follow current provincial health orders regarding indoor dining.
Guidelines specific to Hub & Spokes:
- Participants encouraged to bring their RVs, tents, camping gear to reduce congestion; do own meal preparation and dishes.
Please note: Guidelines are subject to change based on new knowledge about COVID-19 transmission and the state of COVID-19 community transmission in 2021. The board will monitor and update the Guidelines as conditions change.